Job Description

Halifax Health is seeking an Executive Assistant for the Vice President and Chief Information Officer.

Summary

The Executive Assistant will provide administrative support for the Vice President and Chief Information Officer to assure efficient daily administrative operations of the executive office and the Information Technology Department. This individual will promote and model the company culture and bring issues or opportunities to the attention of the CIO.

This individual should be experienced in handling a wide range of administrative and executive support related tasks, with ability to prioritize and work independently in a fast-paced environment. Strong organizational and decision-making skills, along with high level of professionalism and confidentiality are essential to this role. Excellent written and verbal communication skills and attention to detail are required.

Job Qualifications

• High School Diploma or GED equivalent required; bachelor's degree preferred.
• Minimum five years' experience in an executive support role for a Senior Executive.
• Proficiency in Microsoft Office Suite required.

Job Duties and Responsibilities

• Anticipate needs and efficiently assist with management of executive schedules.
• Assist with preparation for board level meetings, board committee meetings, retreats, workshops, etc.
• Prioritize and manage multiple projects simultaneously.
• Attend board or executive level meetings, when requested, to record and transcribe minutes.
• Act as liaison with all levels of the organization including executive leadership, physicians, board members, as well as patients, vendors, and general public.
• Answer and manage incoming phones promptly and efficiently.
• Schedule meetings, conference calls, various functions.
• Coordinate travel plans.
• Manage corporate files, records, reports, correspondence, etc.
• Review and prioritize/handle incoming and outgoing correspondence.
• Maintain and update electronic contact information.
• Other reasonable job functions and special projects as needed or requested.

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