Job Description

About Our Client: Our client is a respected association within the non-profit sector, dedicated to driving important initiatives in their field. They offer a collaborative and supportive work environment.

Job Description: We are seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role involves managing complex projects, coordinating meetings, and ensuring efficient office operations.

Key Responsibilities:

• Provide comprehensive administrative support to senior executives, including calendar management, travel arrangements, and correspondence.
• Coordinate and manage board meetings, including logistics, agenda preparation, and minute-taking.
• Prepare and distribute meeting materials and ensure follow-up on action items.
• Manage office operations, including purchasing supplies and processing mail.
• Utilize Eventbrite for event registration and coordination.
• Create PowerPoint presentations using data from Excel.
• Manage expense reports and provide general office support.
• Assist with newsletter creation and distribution via Mailchimp.
• Maintain accurate records and databases.
• Support the coordination of workshops and training events.
• Maintain website content.
• Ensure confidentiality of sensitive information.

Qualifications:

• 3-5+ years of administrative assistant experience supporting senior executives.
• Experience in the non-profit sector is highly preferred.
• Bachelor's degree preferred.
• Proficiency in MS Office Suite (advanced Excel and PowerPoint skills), Zoom, and Teams.
• Strong business acumen and professional communication skills.
• Must have experience working in a medium sized organization, and not a very large corporate environment.
• Ability to proofread and summarize written materials.

Perks:

• Medical, dental, and vision insurance.
• 401k with employer contribution.
• Annual bonus (subject to review and approval).
• Tuition reimbursement.
• Paid holidays and PTO.
• Team outings and dinners.
• Onsite parking.
• Onsite brand new gym for a small yearly fee.

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